Online Tenant Application Form

How to apply for tenancy

To obtain a tenancy for one of our rental properties, you will need to apply via our application process.

To start the application process, you need to complete the application form below.

The referencing process

This is carried out by our referencing partner, through an online portal. Once this has begun you will receive an email asking you to submit additional information and upload documents via a bespoke link. Access to this portal, and the uploading of documents can be done on a smart phone, tablet or PC. If you are experiencing difficulties doing this, please contact a member of our lettings team who will be able to assist you.

We will receive update notifications throughout your activity and once you have completed the process. Please do not delay in completing the referencing.

Important Information

References

Receipt of satisfactory references are required for all applications.

To speed up the application process you should advise all of your referees that they will be contacted.

Guarantors

A Guarantor must be provided if you do not pass the credit check, have unsatisfactory references or if the Landlord requests one.

All Guarantors will be contacted to ensure they are aware of their legal commitments to your tenancy. They will also be required to complete an application form and proceed through our referencing process including a credit check.

Costs to applicant

Costs to the applicant will only be incurred in the following circumstance:

If you decide not to proceed with the tenancy you will be charged for loss of rent and/ or cost of remarketing.^*
If any information given on your application form is false or incorrect you will fail the referencing process and will be charged for loss of rent and/ or cost of remarketing.^*
If you fail to meet the deadlines, you will be charged for loss of rent and/or cost of remarketing.^*

^* Loss of Rent, for example:
if the landlord loses 2 weeks marketing this will be calculated as losing 2 weeks rent.

^* Remarketing costs will be charged at £150 plus VAT.

Once the Tenancy Agreement has been signed and accepted the holding fee will become the security deposit and will be protected by TDSNI.

Please check you have entered all details correctly:

Application Form

Property details

Address of property you wish to rent:

Is this a joint application?

If yes, who with?

Proposed tenancy start date:

Length of lease:

Rent per month:

What is the maximum rent you can afford per month?

How did you find out about the property?

If other, please specify:

Your information

Title:

First name:

Surname:

Middle name(s):

Previous name(s):

Date of birth:

Phone number - Home:

Phone number - Mobile:

Email address:

Please detail anyone who will be living in the property including their date of birth and relationship to you:

Current address:

Postcode:

How long have you lived at this address?

Are you:

If other, please specify:

If under 3 years please provide previous address(es)

Why are you leaving this property?

Do you or anyone who will be living in the property:

Smoke?

Have pets:

Please provide details on the pets and indicate where they will be kept?

Bank Details

Name of bank:

Branch name:

Account name:

Account number:

Sort code:

Your employment details

Please give details of your current employer. If you are self-employed, please provide details of your accountant.

Employer's name:

Employer's address:

Contact name:

Contact number:

Date employment commenced:

Job title:

Are you employed:

Is your position

Annual salary:

Do you receive any bonuses or have any other income?

If yes, please provide details:

Your landlord details

If currently renting, or you have rented within the last 3 years, please provide your current Landlord's details. If your property was managed by an agency, please provide the agency's details instead.

Landlord's / Agent's name:

Landlord's mobile number:

Landline number:

Landlord's email address:

Address of property you are renting / rented?

Date tenancy began:

Length of tenancy:

Rental amount:

Have you ever had any late or missed rental payments?

If yes, please provide details of dates and reasons

Applicants in receipt of housing benefit or universal credit only

Are you currently receiving Housing Benefit or the Housing Element of Universal Credit?

How much are you receiving every four weeks?

( A copy of your current award notice must be provided )

Is your payment made to you or the landlord?

Do you have to pay a shortfall?

If yes, how much?

Deposit

Is anyone paying the deposit for you

If yes, please provide their name, address and relationship to you:

Adverse Credit

Do you have any adverse credit or County Court Judgements (CCJ's)

If yes, please provide details, including amount(s) and date(s)?

Property condition acceptance

Where you completely satisfied with the condition of the property when you viewed it?

If you answered NO to the above statement, please indicate EXACTLY what you require to be attended to in the property before you move in, as it is often difficult to make changes once a landlord has agreed to an application. Please note that we CANNOT guarantee the Landlord will agree to complete any or all of these requests.

Costs to the applicant

There is no cost to submit this application to our offices

However, once you have been accepted for a tenancy you will be required to pay a holding fee equal to one months rent. This will secure the property and allow the referencing process to continue. This will prevent any further marketing of the property.

You will have 7 days from the moment you are notified that your application is being processed to complete our referencing process. Failure to meet the timeframe will result in the property being remarketed at your cost.

Should any of the following circumstances occur, you agree to the costs being charged to you.

If you decide not to proceed with the tenancy you will be charged for loss of rent and/ or cost of remarketing.^*
If any information given on your application form is false or incorrect you will fail the referencing process and will be charged for loss of rent and/ or cost of remarketing.^*
If you fail to meet the deadlines, you will be charged for loss of rent and/or cost of remarketing.^*

^* Loss of Rent, for example: If the landlord loses 2 weeks marketing this will be calculated as losing 2 weeks rent.

^* Remarketing costs will be charged at £150 plus VAT.

^* Once the Tenancy Agreement has been signed and accepted the holding fee will become security deposit and will be protected by TDSNI.

By ticking this box you agree to the above declaration.

Declaration & consent

I understand my reference will be completed by a third party on behalf of Pinkertons through an online portal.

I confirm that the information supplied to Pinkertons is, to the best of my knowledge and belief, true.

I have read, understood and accept Pinkertons' application process.

Applying for tenancy

Use this application form to apply for tenancy with Pinkertons